On Wed, 10 Oct 2018 at 16:17, Fuminobu TAKEYAMA wrote:

Hi all,

In 2017, we have used $9900 for TSP by moving $5000 from the general budget.

For openSUSE.Asia, we usually need much budget for TSP because Asia is very wide and some people come from Euro. So we need to estimate how many people we want to invite to Bali from abroad.

I guess Indonesia team can collect enough sponsorship for the budget (excepting for TSP) from local companies.

Best regards, Fuminobu TAKEYAMA

Indeed we did, but that required a few preconditions - the openSUSE Asia 2017 team did an awesome job getting sponsorship from people other than SUSE so SUSE's $5000 was not needed - SUSE had to agree to the exceptional reallocation of money from it's initial intent (Sponsoring openSUSE Asia) to it's new intention (Sponsoring openSUSE's general Travel Support Programme, which openSUSE then chose to use for openSUSE Asia TSP). This was very tricky from a budget planning & financial reporting perspective. Even if the Indonesia team do the same awesome job as the 2017 team and get so many sponsors that the $5000 from SUSE is not needed, I cannot promise that SUSE will be in a position to make the same financial magic to make that "openSUSE Asia Money" available for the seperate "openSUSE TSP" budget. Given the big changes happening in the legal and financial structure of the company, I don't want anyone assuming that just because we did something in the past, we will be able to do it again. That said, I'll do my best to support such an arrangement if it becomes such a possibility. And I like to think we'll be able to make it work. But please don't plan with the assumption that we will be able to do it. Regards, Richard

On 2018/10/06 22:14, Andrew Wafaa wrote:

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On Sat, 6 Oct 2018 at 11:53, Richard Brown wrote:

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On Sat, 6 Oct 2018 at 11:26, Ana Martínez wrote:

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Hi!

Congratulations Indonesia team! Thanks a lot to both teams for the effort and eagerness put in the proposals.

The openSUSE.Asia Organization Committee has proved in the last years not only to take the best decisions to spread openSUSE all around Asia but to be an ideal example of what community organized conference means. I think (and I believe that the rest board members agree with me) that a decision made by the openSUSE.Asia Organization Committee doesn't need the approval of the board and that you have all our support! The only thing missing is the sponsorship which involves SUSE as well. The board have already publicly expressed its desire of increasing openSUSE.Asia TSP budget (as you can read in our meeting minutes [1]), but this is of course not official until SUSE approves it. Do you have a budget estimation or any other detail we should be aware of?

There is a budget in the PDF attached as part of the original proposals, the grand total is $27,857

$9000 of that is apparently to be allocated from the TSP - Andrew were you consulted with that? It sounds to me more than we usually have available for the whole openSUSE project during a financial quarter, or am I mistaken?

Nobody spoke to me about possible budget.

TSP budget for the Asia Summit is $5000. This year's total ask from Asia TSP was a total $9600, of which only $5000 was approved as that's all we have allocated. You're somewhat correct in that the amount is almost our total TSP budget for a quarter.

I need to try and find some time to sit down and go through the numbers again. I *might* be able to find some pennies down the back of the sofa, but it would still need to be approved by SUSE.

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For the remaining $16,325 - SUSE typically sponsor openSUSE Asia conferences $5,000, with any remainder having to be covered by other sponsors of the event.

Now we have the Asia committees decision I'll bring this to the budget holders at SUSE for their approval.

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Is there any timeline for the sponsorship approval?

As fast as I can get, but it is dependant on the availability of SUSE's budgets. Given this event will likely happen after SUSE's transition from MicroFocus ownership to operating as an independent company, I wouldn't be surprised if the situation is a little more complicated than usual, but I'm confident we'll figure out a solution.

Regards,

Richard

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Regards,

Ana

[1] - https://en.opensuse.org/Archive:Board_meeting_2018-08-21

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Ana María Martínez Gómez https://anamaria.martinezgomez.name

On Fri, Oct 5, 2018, 17:02 Fuminobu TAKEYAMA wrote:

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Hi all,

As the result of the votes by representatives of openSUSE.Asia Organization Committee, we selected Bali, Indonesia for the host of openSUSE.Asia Summit 2019. Congratulations.

Since it will be the second summit in Indonesia, we expect it will be a great opportunity to increase active contributors in Indonesia and extend our community in Asia.

Thank you, India team for submitting your proposal this year. However, it is important that the summit is proposed by a team consisting of openSUSE contributors. To become a contributor, we recommend having local openSUSE events like hands-on for students or a release party. Another approach is spreading openSUSE at some FLOSS events in India. We hope to see you at the next summit and to hear about those activities.

The result of the vote:

* Bali, Indonesia (7) - Max, TW - nfsnfs (Lihan), TW - hashimotosyuta, JP - Kento Kawakami (kimitoboku), JP - AL Cho (alcho), TW - marguerite, CN - Eric Yeoh, MY

* Faridabad, India (3) - Sunny, CN - Hillwood Yang, CN - ftake, JP

Note that this decision is by openSUSE.Asia Organization Committee and the next summit have not been approved by the openSUSE board yet, especially for sponsorship.

Best regards, Fuminobu TAKEYAMA

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Hello, first of all - congratulations to the Indonesia team! Am Samstag, 6. Oktober 2018, 17:11:35 CEST schrieb medwinz:

I send again the proposal and the budget in the attachment.

I noticed a bit of "interesting math" in the budget: - T-Shirts: 400 * $4 = $1400 (math says $1600) - Partition Class: 270 m² * $4 = $945 (math says $1080) That's nothing that will let the budget explode ;-) but please fix it nevertheless. Regards, Christian Boltz --

Can I get some more info from the machine? 'dmesg', 'cat /proc/bus/input/devices', etc ... Sorry, there's no command calles "etc" on my machine... ;-) [Rasmus Plewe on https://bugzilla.novell.com/show_bug.cgi?id=176022]

Hello Christian,

I noticed a bit of "interesting math" in the budget: - T-Shirts: 400 * $4 = $1400 (math says $1600) - Partition Class: 270 m² * $4 = $945 (math says $1080)

That's nothing that will let the budget explode ;-) but please fix it nevertheless.

Sorry for inconvenience, the sheets round up 3.5 to 4. We simplifying the budget proposal in one page, you can find in the attachment. Thank You