On Mon, Mar 16, 2015 at 6:11 PM, Robin Edgar
Hi, the procedure is as follows: Fill in below text and email to me. I will forward it on to SUSE who will PDF this on official letterhead. I will mail the PDF to you, which you can print and take to the Dutch embassy / consulate. --------------
This letter is to confirm that FULL NAME AS IN PASSPORT is employed by xxxx.. xxxx (describe employer) NAME presently serves xxxx in the position of “POSITION NAME” on a full time basis and commenced employment with the company on DATE
NAME is hereby invited to attend openSUSE Conference 2015. The agenda for the training includes: • Packaging for openSUSE • Optimizing Linux Servers • Distributed Storage Ceph
NAME will be helping us with presentations and expert knowledge on the xxxxx Further after the training, NAME will be visiting our key customers in The Netherlands. He is expected to stay in the country from DATE, 2015 to DATE, 2015.
Passport details of FULL NAME AS IN PASSPORT is as below: Passport No. Date of issue: Date of Expiry: Place of issue:
During his stay in xxxx, Netherlands, NAME will remain an employee of xxxx and will continue to be paid by xxxxx exclusively. Ordinary business-related expenses incurred by him, including airfare, lodging, daily meals and local transportation, will be paid for by xxxx.
If you have any questions or concerns, please do not hesitate to contact the undersigned. Thanking you in advance. Yours faithfully,
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Best regards, Robin Edgar -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
Hello! If I may offer some insights since I did invitation letters for the past 3 conferences: - not every community member is employed by someone, or wants to make that employer responsible for his or her travel to oSC15. Isn't there an alternative for people to get an invitation letter without it stating that they are coming for business purposes? (I am not sure if this template of yours is intended only for SUSE employees or if there is in fact a different one for just community members that wish to join the community conference) - there is a very important step missing from the description of the procedure (perhaps not from the actual procedure, but I am just making sure), which is that we need to confirm that the requester is actually involved with openSUSE / actually intends to attend oSC15 and is not merely seeking an invitation letter to get a schengen VISA. Previous time, when there was a requester we did not know for a fact that was coming to the conference, we would ask him or her to tell us. TSP approved people obviously don't need that. - just a note that you should supply a phone number for the person signing the invitation letter, as far as I know this is standard practice for all consulates. (Should I forward you a previous template?) - we used to also ask for a scanned copy of the requester's passport, as to confirm the details (and avoid any mistyping - after all there is someone putting his/her name and signature on that paper) FYI: https://docs.google.com/forms/d/1FDg1czMDcZ2TbtSpUNTG8hy_6CT3wh6k0f1Iy8oBZ6s... We used to keep track of requests, and what happened with them, in a spreadsheet with the following fields: No, Name, Nationality, Passport No, Relation to community, Notes, Email, Registered to event? On a sidenote, something to just keep in mind: in the past some people have actually needed a hard copy of the invitation letter. It would also make sense to confirm requesters are registered to the conference. Hope this helps. Stella -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org