Hi,
little update from negotiations. We found a way how to make it all work.
It's not perfect, but according to my opinion doable.
There is dormitory in the campus where they do have free space. They
have conference room for 200 people, for 80 people and two rooms for 40
for workshops. We can rent this on Monday and Tuesday and spend the
weekend at the University so we will have to move on Sunday
evening/Monday morning. Currently it looks like these two days will cost
us about 90-100k CZK < 4k EUR.
I know it would be better to start alone and then have a big event all
together, but unfortunately dormitory doesn't have enough free rooms on
Thursday.
On university we can take during weekend pretty much as much small rooms
as we want, the rest will depend on how do we divide it with other two
conferences. Costs for University is still unofficial (we were talking
about 40k CZK ~ 1.6k Eur, final offer still in discussion).
I believe it's still doable. And I still think that it will be awesome
event. I'll try to meet with them and discuss stuff asap. Little
downside, I'm leaving for conference in Wien next week and will be there
whole week.
Not sure whether I can actually sign anything on behalf of the company
and what is still Okish from the budget point of view. Will go scouting
the location and will try to meat with dean and dormitory manager to get
at least some reservation before I'll leave, so will be sure that nobody
will decide to have conference in the same time at same place before
somebody will sign it on behalf of company.
Now, even more downsides. We are talking about October 20-23. On 23rd
PostreSQL conference Europe starts in Prague at different university
(one day overlap, probably no big deal). From 18th to 21st there is
Realtime Linux Workshop somewhere (probably no big issue for us either).
And on 20/21st there should be GSoC Mentor summit if I'm not mistaken
(two people from each open source project not able to come to our
conference).
So any objections, comments, better solutions, flying stones, UFOs,
whatever?
--
Michal Hrusecky