[opensuse-conference] openSUSE Conference venue update
On Thursday 26 April 2012 15:34:10 Michal Hrusecky wrote:
Hi,
little update from negotiations. We found a way how to make it all work. It's not perfect, but according to my opinion doable.
There is dormitory in the campus where they do have free space. They have conference room for 200 people, for 80 people and two rooms for 40 for workshops. We can rent this on Monday and Tuesday and spend the weekend at the University so we will have to move on Sunday evening/Monday morning. Currently it looks like these two days will cost us about 90-100k CZK < 4k EUR.
I know it would be better to start alone and then have a big event all together, but unfortunately dormitory doesn't have enough free rooms on Thursday.
On university we can take during weekend pretty much as much small rooms as we want, the rest will depend on how do we divide it with other two conferences. Costs for University is still unofficial (we were talking about 40k CZK ~ 1.6k Eur, final offer still in discussion).
I believe it's still doable. And I still think that it will be awesome event. I'll try to meet with them and discuss stuff asap. Little downside, I'm leaving for conference in Wien next week and will be there whole week.
Not sure whether I can actually sign anything on behalf of the company and what is still Okish from the budget point of view. Will go scouting the location and will try to meat with dean and dormitory manager to get at least some reservation before I'll leave, so will be sure that nobody will decide to have conference in the same time at same place before somebody will sign it on behalf of company.
Now, even more downsides. We are talking about October 20-23. On 23rd PostreSQL conference Europe starts in Prague at different university (one day overlap, probably no big deal). From 18th to 21st there is Realtime Linux Workshop somewhere (probably no big issue for us either). And on 20/21st there should be GSoC Mentor summit if I'm not mistaken (two people from each open source project not able to come to our conference).
Scouted dormitory, pictures and videos here[1], could use some
editing/putting together. Disadvantage, they do the catering and we
would have to negotiate something to be able to sell our beer. Reserved
dormitory for Monday and Tuesday, final details to be polished next
week. I'll either confirm it and tell them details or cancel it. On
Monday I have a meeting with the dean of faculty to discuss everything.
What is needed to discuss is price for the weekend at university (for
LinuxDays conference, RedHat is putting in 1000 EUR). There was also the
option that they'll let us stay at university and move their courses to
the dormitory - more freedom and less work for us or that they'll manage
to give us discount for dormitory. So currently it looks like it will
work, unless we will hit some other major issue. Final price depends on
Monday. I believe that without any discounts and if we would pay for
whole LinuxDays (which we are not going to do), based on current
estimates, total price will be less than 200k CZK ~ 8k EUR. Will get
lower based on RedHat and depending on what rooms we will need.
[1] http://cloud.hrusecky.net/apps/files_sharing/get.php?token=585b1b41a60dce33c...
--
Michal Hrusecky
On 12/05/12 12:59, Michal Hrusecky wrote:
[1] http://cloud.hrusecky.net/apps/files_sharing/get.php?token=585b1b41a60dce33c...
The link does not work. -- Best Regards / S pozdravom, Pavol Rusnak PGP 0xB9A02A3D prusnak[at]opensuse.org -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
Pavol Rusnak - 15:26 13.05.12 wrote:
On 12/05/12 12:59, Michal Hrusecky wrote:
[1] http://cloud.hrusecky.net/apps/files_sharing/get.php?token=585b1b41a60dce33c...
The link does not work.
Ah, sorry, I somehow lost part of it:
all photos and videos:
http://cloud.hrusecky.net/public.php?service=files&token=585b1b41a60dce33c1fcd5b7db706786512b470f&path=/all.tar.bz2
Originally wanted to let you choose/browse online and hoped that Jos
could create another cool video, but did pull on my ownCloud instance
and the sharing of gallery looks little bit broken right now :-T
--
Michal Hrusecky
On 5/13/2012 at 07:58 AM, Michal Hrusecky
wrote: Pavol Rusnak - 15:26 13.05.12 wrote: On 12/05/12 12:59, Michal Hrusecky wrote: [1] http://cloud.hrusecky.net/apps/files_sharing/get.php?token=585b1b41a60dce33c... fcd5b7db706786512b470f The link does not work.
Ah, sorry, I somehow lost part of it:
all photos and videos: http://cloud.hrusecky.net/public.php?service=files&token=585b1b41a60dce33c1fc d5b7db706786512b470f&path=/all.tar.bz2
Originally wanted to let you choose/browse online and hoped that Jos could create another cool video, but did pull on my ownCloud instance and the sharing of gallery looks little bit broken right now :-T
The rooms look to be of good size. It appears there are no projectors or screens. We'll need to take that into account in planning. AlanClark -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
Michal Hrusecky - 12:59 12.05.12 wrote:
...
Scouted dormitory, pictures and videos here[1], could use some editing/putting together. Disadvantage, they do the catering and we would have to negotiate something to be able to sell our beer. Reserved dormitory for Monday and Tuesday, final details to be polished next week. I'll either confirm it and tell them details or cancel it. On Monday I have a meeting with the dean of faculty to discuss everything. What is needed to discuss is price for the weekend at university (for LinuxDays conference, RedHat is putting in 1000 EUR). There was also the option that they'll let us stay at university and move their courses to the dormitory - more freedom and less work for us or that they'll manage to give us discount for dormitory. So currently it looks like it will work, unless we will hit some other major issue. Final price depends on Monday. I believe that without any discounts and if we would pay for whole LinuxDays (which we are not going to do), based on current estimates, total price will be less than 200k CZK ~ 8k EUR. Will get lower based on RedHat and depending on what rooms we will need.
Bad news, I'm ill and looks like I'm not going to make it to the meeting
with dean. Even if I would make it, I can't really speak. So either I
reschedule meeting (which means more delay :-( ) or somebody from Prague
would have to step in and go instead of me (I'll fill him with what I
wanted to discuss). Any volunteer? Meeting is at 1pm at Dejvice. You can
catch me on jabber - same as my e-mail.
--
Michal Hrusecky
On Mon, May 14, 2012 at 9:59 AM, Michal Hrusecky
Michal Hrusecky - 12:59 12.05.12 wrote:
...
Scouted dormitory, pictures and videos here[1], could use some editing/putting together. Disadvantage, they do the catering and we would have to negotiate something to be able to sell our beer. Reserved dormitory for Monday and Tuesday, final details to be polished next week. I'll either confirm it and tell them details or cancel it. On Monday I have a meeting with the dean of faculty to discuss everything. What is needed to discuss is price for the weekend at university (for LinuxDays conference, RedHat is putting in 1000 EUR). There was also the option that they'll let us stay at university and move their courses to the dormitory - more freedom and less work for us or that they'll manage to give us discount for dormitory. So currently it looks like it will work, unless we will hit some other major issue. Final price depends on Monday. I believe that without any discounts and if we would pay for whole LinuxDays (which we are not going to do), based on current estimates, total price will be less than 200k CZK ~ 8k EUR. Will get lower based on RedHat and depending on what rooms we will need.
Bad news, I'm ill and looks like I'm not going to make it to the meeting with dean. Even if I would make it, I can't really speak. So either I reschedule meeting (which means more delay :-( ) or somebody from Prague would have to step in and go instead of me (I'll fill him with what I wanted to discuss). Any volunteer? Meeting is at 1pm at Dejvice. You can catch me on jabber - same as my e-mail.
Pavol, any chance you can go? Or anyone else at the team??? We really need this...
-- Michal Hrusecky
-- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
-- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
On 16/05/12 16:42, Jos Poortvliet wrote:
Pavol, any chance you can go? Or anyone else at the team??? We really need this...
Well, the meeting was scheduled on Friday, few hours after Michal sent the email and before I read it. Michal, what's your state right now? Are you able to schedule another appointment so we can visit dean together? -- Best Regards / S pozdravom, Pavol Rusnak PGP 0xB9A02A3D prusnak[at]opensuse.org -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
Jos Poortvliet - 16:42 16.05.12 wrote:
On Mon, May 14, 2012 at 9:59 AM, Michal Hrusecky
wrote: Michal Hrusecky - 12:59 12.05.12 wrote:
...
Scouted dormitory, pictures and videos here[1], could use some editing/putting together. Disadvantage, they do the catering and we would have to negotiate something to be able to sell our beer. Reserved dormitory for Monday and Tuesday, final details to be polished next week. I'll either confirm it and tell them details or cancel it. On Monday I have a meeting with the dean of faculty to discuss everything. What is needed to discuss is price for the weekend at university (for LinuxDays conference, RedHat is putting in 1000 EUR). There was also the option that they'll let us stay at university and move their courses to the dormitory - more freedom and less work for us or that they'll manage to give us discount for dormitory. So currently it looks like it will work, unless we will hit some other major issue. Final price depends on Monday. I believe that without any discounts and if we would pay for whole LinuxDays (which we are not going to do), based on current estimates, total price will be less than 200k CZK ~ 8k EUR. Will get lower based on RedHat and depending on what rooms we will need.
Bad news, I'm ill and looks like I'm not going to make it to the meeting with dean. Even if I would make it, I can't really speak. So either I reschedule meeting (which means more delay :-( ) or somebody from Prague would have to step in and go instead of me (I'll fill him with what I wanted to discuss). Any volunteer? Meeting is at 1pm at Dejvice. You can catch me on jabber - same as my e-mail.
Pavol, any chance you can go? Or anyone else at the team??? We really need this...
Well, it was last Monday, next week I should be able to go wherever I
need. Started discussing stuff with dean directly on the mail in the
meantime. Prices seems to hold, pushing him to prepare some kind of
official contract for University part. He also suggested some
alternatives for dormitory. I think we already checked them, but let's
see if he will be able to came up with something more doable.
Dormitory should be plan easy as they have official price list that is
signed by University and mostly non-negotiable if I understood correctly
(but trying something regarding it anyway). So for dormitory, it's just
up to us to tell them what rooms we will take and pay up and discuss the
catering, which might be a little problem with our own beer, but
hopefully not huge one.
So so far, my original estimate holds and we are on way to have official
contract. Who can sign it on behalf of us? Is it only Michael/Alan? That
would mean that we need English contract, right? Or should I try to
discuss it with Alena and ask her to sign? Or can I sign it on behalf of
us?
--
Michal Hrusecky
On Wed, May 16, 2012 at 5:00 PM, Michal Hrusecky
Jos Poortvliet - 16:42 16.05.12 wrote:
On Mon, May 14, 2012 at 9:59 AM, Michal Hrusecky
wrote: Michal Hrusecky - 12:59 12.05.12 wrote:
...
Scouted dormitory, pictures and videos here[1], could use some editing/putting together. Disadvantage, they do the catering and we would have to negotiate something to be able to sell our beer. Reserved dormitory for Monday and Tuesday, final details to be polished next week. I'll either confirm it and tell them details or cancel it. On Monday I have a meeting with the dean of faculty to discuss everything. What is needed to discuss is price for the weekend at university (for LinuxDays conference, RedHat is putting in 1000 EUR). There was also the option that they'll let us stay at university and move their courses to the dormitory - more freedom and less work for us or that they'll manage to give us discount for dormitory. So currently it looks like it will work, unless we will hit some other major issue. Final price depends on Monday. I believe that without any discounts and if we would pay for whole LinuxDays (which we are not going to do), based on current estimates, total price will be less than 200k CZK ~ 8k EUR. Will get lower based on RedHat and depending on what rooms we will need.
Bad news, I'm ill and looks like I'm not going to make it to the meeting with dean. Even if I would make it, I can't really speak. So either I reschedule meeting (which means more delay :-( ) or somebody from Prague would have to step in and go instead of me (I'll fill him with what I wanted to discuss). Any volunteer? Meeting is at 1pm at Dejvice. You can catch me on jabber - same as my e-mail.
Pavol, any chance you can go? Or anyone else at the team??? We really need this...
Well, it was last Monday, next week I should be able to go wherever I need. Started discussing stuff with dean directly on the mail in the meantime. Prices seems to hold, pushing him to prepare some kind of official contract for University part. He also suggested some alternatives for dormitory. I think we already checked them, but let's see if he will be able to came up with something more doable.
Thanks...
Dormitory should be plan easy as they have official price list that is signed by University and mostly non-negotiable if I understood correctly (but trying something regarding it anyway). So for dormitory, it's just up to us to tell them what rooms we will take and pay up and discuss the catering, which might be a little problem with our own beer, but hopefully not huge one.
We'll figure that out. Any chance we stay in the Uni and they move their people to the dormitory? That'd be even better...
So so far, my original estimate holds and we are on way to have official contract. Who can sign it on behalf of us? Is it only Michael/Alan? That would mean that we need English contract, right? Or should I try to discuss it with Alena and ask her to sign? Or can I sign it on behalf of us?
I think Alena can sign too, but Alan knows for sure.
-- Michal Hrusecky
-- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
Jos Poortvliet - 17:37 16.05.12 wrote:
...
Dormitory should be plan easy as they have official price list that is signed by University and mostly non-negotiable if I understood correctly (but trying something regarding it anyway). So for dormitory, it's just up to us to tell them what rooms we will take and pay up and discuss the catering, which might be a little problem with our own beer, but hopefully not huge one.
We'll figure that out. Any chance we stay in the Uni and they move their people to the dormitory? That'd be even better...
No chance on Mon-Tue, more willing to do that on Thu-Fri, but there we run into to troubles, where to put them. They are still trying something with that, but my hopes are quite low...
So so far, my original estimate holds and we are on way to have official contract. Who can sign it on behalf of us? Is it only Michael/Alan? That would mean that we need English contract, right? Or should I try to discuss it with Alena and ask her to sign? Or can I sign it on behalf of us?
I think Alena can sign too, but Alan knows for sure.
Ok, mainly checking whether I would need to get English contract out of
them. Ok, let's see what Alan says.
--
Michal Hrusecky
On 5/16/2012 at 12:50 PM, Michal Hrusecky
wrote: Jos Poortvliet - 17:37 16.05.12 wrote: ...
Dormitory should be plan easy as they have official price list that is signed by University and mostly non-negotiable if I understood correctly (but trying something regarding it anyway). So for dormitory, it's just up to us to tell them what rooms we will take and pay up and discuss the catering, which might be a little problem with our own beer, but hopefully not huge one.
We'll figure that out. Any chance we stay in the Uni and they move their people to the dormitory? That'd be even better...
No chance on Mon-Tue, more willing to do that on Thu-Fri, but there we run into to troubles, where to put them. They are still trying something with that, but my hopes are quite low...
So so far, my original estimate holds and we are on way to have official contract. Who can sign it on behalf of us? Is it only Michael/Alan? That would mean that we need English contract, right? Or should I try to discuss it with Alena and ask her to sign? Or can I sign it on behalf of us?
I think Alena can sign too, but Alan knows for sure.
Ok, mainly checking whether I would need to get English contract out of them. Ok, let's see what Alan says.
Give me till Tuesday to reply on this. Thanks, AlanClark -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
participants (4)
-
Alan Clark
-
Jos Poortvliet
-
Michal Hrusecky
-
Pavol Rusnak