[opensuse-conference] openSUSE Conference venue
Hi, little update from negotiations. We found a way how to make it all work. It's not perfect, but according to my opinion doable. There is dormitory in the campus where they do have free space. They have conference room for 200 people, for 80 people and two rooms for 40 for workshops. We can rent this on Monday and Tuesday and spend the weekend at the University so we will have to move on Sunday evening/Monday morning. Currently it looks like these two days will cost us about 90-100k CZK < 4k EUR. I know it would be better to start alone and then have a big event all together, but unfortunately dormitory doesn't have enough free rooms on Thursday. On university we can take during weekend pretty much as much small rooms as we want, the rest will depend on how do we divide it with other two conferences. Costs for University is still unofficial (we were talking about 40k CZK ~ 1.6k Eur, final offer still in discussion). I believe it's still doable. And I still think that it will be awesome event. I'll try to meet with them and discuss stuff asap. Little downside, I'm leaving for conference in Wien next week and will be there whole week. Not sure whether I can actually sign anything on behalf of the company and what is still Okish from the budget point of view. Will go scouting the location and will try to meat with dean and dormitory manager to get at least some reservation before I'll leave, so will be sure that nobody will decide to have conference in the same time at same place before somebody will sign it on behalf of company. Now, even more downsides. We are talking about October 20-23. On 23rd PostreSQL conference Europe starts in Prague at different university (one day overlap, probably no big deal). From 18th to 21st there is Realtime Linux Workshop somewhere (probably no big issue for us either). And on 20/21st there should be GSoC Mentor summit if I'm not mistaken (two people from each open source project not able to come to our conference). So any objections, comments, better solutions, flying stones, UFOs, whatever? -- Michal Hrusecky <Michal@Hrusecky.net>
On Thursday 26 April 2012 15:34:10 Michal Hrusecky wrote:
Hi,
little update from negotiations. We found a way how to make it all work. It's not perfect, but according to my opinion doable.
There is dormitory in the campus where they do have free space. They have conference room for 200 people, for 80 people and two rooms for 40 for workshops. We can rent this on Monday and Tuesday and spend the weekend at the University so we will have to move on Sunday evening/Monday morning. Currently it looks like these two days will cost us about 90-100k CZK < 4k EUR.
Doable I'd say. The 200 people conf room is not huge but we have already had 2 'big' days and we can simply plan only smaller sessions the last 2 days.
I know it would be better to start alone and then have a big event all together, but unfortunately dormitory doesn't have enough free rooms on Thursday.
We can do it basically like the Desktop Summit: 2 days with general, read- only sessions and more 'public' stuff including parties and such followed by hacking days in which we can get work done and have lots of group hugs :D
On university we can take during weekend pretty much as much small rooms as we want, the rest will depend on how do we divide it with other two conferences. Costs for University is still unofficial (we were talking about 40k CZK ~ 1.6k Eur, final offer still in discussion).
I believe it's still doable. And I still think that it will be awesome event. I'll try to meet with them and discuss stuff asap. Little downside, I'm leaving for conference in Wien next week and will be there whole week.
aW. I also have to use this mail to tell ya'll I won't be able to look much at mail until Friday next week so you'll all have to decide on the location etc... and get the CfP up and ready to go out (I can then take care of the informing-of-press and all that on Monday May 7th).
Not sure whether I can actually sign anything on behalf of the company and what is still Okish from the budget point of view. Will go scouting the location and will try to meat with dean and dormitory manager to get at least some reservation before I'll leave, so will be sure that nobody will decide to have conference in the same time at same place before somebody will sign it on behalf of company.
Now, even more downsides. We are talking about October 20-23. On 23rd PostreSQL conference Europe starts in Prague at different university (one day overlap, probably no big deal).
Sounds not so bad indeed.
From 18th to 21st there is Realtime Linux Workshop somewhere (probably no big issue for us either). Maybe not nice for the SUSE Labs people but they could schedule their 'stuff' on the Monday and Tuesday - 22 and 23.
And on 20/21st there should be GSoC Mentor summit if I'm not mistaken (two people from each open source project not able to come to our conference).
Yeah, that's nothing we can solve :(
So any objections, comments, better solutions, flying stones, UFOs, whatever?
No flying stones from me :D
On 04/26/2012 09:34 AM, Michal Hrusecky wrote:
Hi,
little update from negotiations. We found a way how to make it all work. It's not perfect, but according to my opinion doable.
There is dormitory in the campus where they do have free space. They have conference room for 200 people, for 80 people and two rooms for 40 for workshops. We can rent this on Monday and Tuesday and spend the weekend at the University so we will have to move on Sunday evening/Monday morning. Currently it looks like these two days will cost us about 90-100k CZK< 4k EUR.
I know it would be better to start alone and then have a big event all together, but unfortunately dormitory doesn't have enough free rooms on Thursday.
On university we can take during weekend pretty much as much small rooms as we want, the rest will depend on how do we divide it with other two conferences. Costs for University is still unofficial (we were talking about 40k CZK ~ 1.6k Eur, final offer still in discussion).
I believe it's still doable. And I still think that it will be awesome event. I'll try to meet with them and discuss stuff asap. Little downside, I'm leaving for conference in Wien next week and will be there whole week.
Not sure whether I can actually sign anything on behalf of the company and what is still Okish from the budget point of view. Will go scouting the location and will try to meat with dean and dormitory manager to get at least some reservation before I'll leave, so will be sure that nobody will decide to have conference in the same time at same place before somebody will sign it on behalf of company.
Now, even more downsides. We are talking about October 20-23. On 23rd PostreSQL conference Europe starts in Prague at different university (one day overlap, probably no big deal). From 18th to 21st there is Realtime Linux Workshop somewhere (probably no big issue for us either). And on 20/21st there should be GSoC Mentor summit if I'm not mistaken (two people from each open source project not able to come to our conference).
So any objections, comments, better solutions, flying stones, UFOs, whatever?
Makes we wonder if we are not trying too hard to make something work for the sake of having a co-located event with others. It appears to me that, every time we turn around there is yet another "negative" impact on the openSUSE event. Later, Robert -- Robert Schweikert MAY THE SOURCE BE WITH YOU SUSE-IBM Software Integration Center LINUX Tech Lead rjschwei@suse.com rschweik@ca.ibm.com 781-464-8147 -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
On Thu, 2012-04-26 at 11:44 -0400, Robert Schweikert wrote:
Makes we wonder if we are not trying too hard to make something work for the sake of having a co-located event with others. It appears to me that, every time we turn around there is yet another "negative" impact on the openSUSE event.
Later, Robert
It does sound like it is increasingly becoming complicated. But then again, the actions are a bold move and I'm for bold moves. We never know the exact outcome until we actually try it. If somehow we fail, we always have next year to try again. Let's let those who are on the ground and are working with the other groups to continue to work on this and come to some final conclusion that works. Bryen -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
On 26/04/12 15:34, Michal Hrusecky wrote:
Not sure whether I can actually sign anything on behalf of the company and what is still Okish from the budget point of view. Will go scouting the location and will try to meat with dean and dormitory manager to get at least some reservation before I'll leave, so will be sure that nobody will decide to have conference in the same time at same place before somebody will sign it on behalf of company.
Any updates? Remember we should still contact Zahrada and tell them what's the final decision. -- Best Regards / S pozdravom, Pavol Rusnak PGP 0xB9A02A3D prusnak[at]opensuse.org -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org
participants (5)
-
Bryen M Yunashko -
Jos Poortvliet -
Michal Hrusecky -
Pavol Rusnak -
Robert Schweikert