2011/7/5 Andreas Jaeger :

On Thursday, June 30, 2011 18:04:25 Jos Poortvliet wrote:

...

Hi all,

While we're still looking for sponsors, we realized that we probably won't get them all to sign up any time soon. So we worked on our big- eyed-kitty-look and asked our bosses if they would be willing to guarantee some money. While the final decision is not in, I expect it to come soon.

That means we can sponsor travel and start doing that soon. BUT now the question is: HOW? How to decide, how to communicate, who decides, who communicates?

So. In 2 min I tought up the following (which means: shoot it down, I just wanted to kickstart the discussion):

We pick 5 people who have to decide together; then ask for requests; put all requests in a spreadsheet, each on a line; let each person freely distribute as many points as we have requests over each line and take the top as long as we have money :D

I don't doubt the 5 will give preference to people who give talks/present sessions of course.

Thoughts?

We need to get this up beginning of next week, preferably. Volunteers for 'the 5' or how many it'll be are welcome!

So, any volunteers for the 5? Or anybody proposing something different?

Andreas --  Andreas Jaeger, Program Manager openSUSE  aj@{suse.com,opensuse.org} Twitter/Identica: jaegerandi   SUSE LINUX Products GmbH, Maxfeldstr. 5, 90409 Nürnberg, Germany    GF: Jeff Hawn, Jennifer Guild, Felix Imendörffer, HRB 16746 (AG Nürnberg)     GPG fingerprint = 93A3 365E CE47 B889 DF7F  FED1 389A 563C C272 A126 -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org For additional commands, e-mail: opensuse-conference+help@opensuse.org

I'm glad to help anytime! Izabel -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org For additional commands, e-mail: opensuse-conference+help@opensuse.org

On 07/07/2011 02:55 PM, Jos Poortvliet wrote:

On Tuesday 05 July 2011 16:54:11 Izabel Valverde wrote:

...

2011/7/5 Andreas Jaeger :

...

On Thursday, June 30, 2011 18:04:25 Jos Poortvliet wrote:

...

Hi all,

While we're still looking for sponsors, we realized that we probably won't get them all to sign up any time soon. So we worked on our big- eyed-kitty-look and asked our bosses if they would be willing to guarantee some money. While the final decision is not in, I expect it to come soon.

That means we can sponsor travel and start doing that soon. BUT now the question is: HOW? How to decide, how to communicate, who decides, who communicates?

So. In 2 min I tought up the following (which means: shoot it down, I just wanted to kickstart the discussion):

We pick 5 people who have to decide together; then ask for requests; put all requests in a spreadsheet, each on a line; let each person freely distribute as many points as we have requests over each line and take the top as long as we have money :D

I don't doubt the 5 will give preference to people who give talks/present sessions of course.

Thoughts?

We need to get this up beginning of next week, preferably. Volunteers for 'the 5' or how many it'll be are welcome!

So, any volunteers for the 5? Or anybody proposing something different?

Andreas -- Andreas Jaeger, Program Manager openSUSE aj@{suse.com,opensuse.org} Twitter/Identica: jaegerandi SUSE LINUX Products GmbH, Maxfeldstr. 5, 90409 Nürnberg, Germany GF: Jeff Hawn, Jennifer Guild, Felix Imendörffer, HRB 16746 (AG Nürnberg) GPG fingerprint = 93A3 365E CE47 B889 DF7F FED1 389A 563C C272 A126 -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org For additional commands, e-mail: opensuse-conference+help@opensuse.org

I'm glad to help anytime!

Ok, I'm willing to do it too and I nominate Henne because he knows everyone. That is three. Who else wants to help?

Meanwhile I'll start drafting an announcement!

...

Izabel

I will decline, as I want to propose a workshop, and will ask for sponsoring the hostel. I believe it's not fair to be judge at the same time. -- Bruno Friedmann Ioda-Net Sàrl www.ioda-net.ch openSUSE Member & Ambassador GPG KEY : D5C9B751C4653227 irc: tigerfoot

On Thursday 07 July 2011 17:12:44 Jos Poortvliet wrote:

On Thursday 07 July 2011 16:15:05 Bruno Friedmann wrote:

...

On 07/07/2011 02:55 PM, Jos Poortvliet wrote: <snip>

...

I will decline, as I want to propose a workshop, and will ask for sponsoring the hostel. I believe it's not fair to be judge at the same time.

Hmmm, I dunno. The same goes for a big part of the team, including Izabel... I think you should just refrain from voting on yourself, otherwise - just feel free to join.

Please all, review the attached announcement. The exact process I don't have clear yet. Should we set up a mail address and let people send requests there? Or could indico help with this? grtz Jos openSUSE announces travel sponsorship options While the openSUSE Conference team is <a href="http://news.opensuse.org/2011/06/08/opensuse-conference-looking-for-sponsors/">still looking for sponsors</a>, we have enough initial commitments to start the travel sponsorship process. So if you want to come to the openSUSE conference but can't afford the travel costs because you're a student or live far away, read on! <h2>Time to start registering!</h2> The openSUSE conference is the place to be for anyone involved with, working on or taking advantage of openSUSE technology. Which includes the Open Build Service, the openSUSE distribution, it's deriviates and projects like Tumbleweed and Factory, openFate, Hermes and Connect, Zypper, libYUI, YaST and much more. Yes, it is a wide gamut of topics. Packaging and distribution tools are the common thread but we also have friends from upstream projects like KDE, the kernel, Samba, LibreOffice and many other projects there. And of course many developers from other linux distributions with whom we collaborate on technologies like packaging (OBS), package installation (appstream) and low-level tools like systemd. So if you are looking for a fun event where you can meet your fellows, become even more part of the Free Software community, learn about what is going on and help shape openSUSE and Free Software in general - be there! <h2>Travel sponsorship</h2> The <a href="http://news.opensuse.org/2011/05/16/opensuse-conference-2011-to-be-creative-and-open/">openSUSE conference "RWX³" takes place in Nuremberg, Germany</a>. That's quite easy to reach from Europe but it happens that the world is slightly bigger than that. We have openSUSE contributors living in India, Taiwan, the US, Brazil, Australia and many other countries around the globe. The conference team has been looking for a href="http://news.opensuse.org/2011/06/08/opensuse-conference-looking-for-sponsors/">sponsors</a> to aid in the travel costs and set up a team to look at incoming requests. We would obviously love to support everyone with their travel and hotel costs, but funds are limited. So this team will decide priorities. <h2>So who will be supported?</h2> If you're a speaker for the openSUSE conference and can't afford the travel yourself chances are quite good we'll support you. Our google summer of code students are also high on our list, as are contributors who have to travel far and students who wouldn't be able to afford coming otherwise. However, depending on funds and contributions, we will try to accomodate as many people as possible. So, no matter what your situation is, if you are interested in the openSUSE conference but you can't afford it yourself, apply for support! <h2>how</h2> To apply for support, you need to make an estimation of your travel costs. Search for a cheap airfare or train trip, look at the hotel options and make a guestimation of the total costs you'll make. Then figure out what you can afford and send the info to the conference team (see below). As a rule, we reimburse 80% of travel and if really needed, 80% of hotel as well. However we can make exceptions when it's really needed and pay up to 100%, or for example 50% if that would suffice. you can <a href="http://conference.opensuse.org/indico//conferenceDisplay.py?confId=2">register on the website</a>. Until August 1st you can send in such requests for travel support via xxxxx.

Am Sonntag 10 Juli 2011, 04:09:39 schrieb Izabel Valverde:

> > 
> > Please all, review the attached announcement. The exact process I don't
> > have clear yet. Should we set up a mail address and let people send
> > requests there? Or could indico help with this?
> 
> If we can easily set indico for it would be great otherwise we could
> make a "osc_sponsorship_committee@opensuse.org" or something like
> this. By email its not so easy to analyse but after have all
> applications we can decide by irc the "5" together.
Indico could, but I think it makes more sense to do that on the list for
two reasons: 
1. if the fields are in Indico, people might click "I need support" by
default. If they have to compose an email, its still a low barrier but
not sooo "oh, why shouldn't I try..."
2. Asking for sponsoring requires quite some data and people start to 
line up alternatives etc etc. In Indico that would require a comparable
large amount of space and wouldn't be as flexible as mail.

So I recommend (closed) mailinglist.

regards,

Klaas

> > openSUSE announces travel sponsorship options
> > 
> > While the openSUSE Conference team is  > href="http://news.opensuse.org/2011/06/08/opensuse-conference-looking-fo
> > r-sponsors/">still looking for sponsors, we have enough initial
> > commitments to start the travel sponsorship process. So if you want to
> > come to the openSUSE conference but can't afford the travel costs
> > because you're a student or live far away, read on!
> > 
> > 
Time to start registering!
> > The openSUSE conference is the place to be for anyone involved with,
> > working on or taking advantage of openSUSE technology. Which includes
> > the Open Build Service, the openSUSE distribution, it's deriviates and
> > projects like Tumbleweed and Factory, openFate, Hermes and Connect,
> > Zypper, libYUI, YaST and much more.
> > 
> > Yes, it is a wide gamut of topics. Packaging and distribution tools are
> > the common thread but we also have friends from upstream projects like
> > KDE, the kernel, Samba, LibreOffice and many other projects there. And
> > of course many developers from other linux distributions with whom we
> > collaborate on technologies like packaging (OBS), package installation
> > (appstream) and low-level tools like systemd.
> > 
> > So if you are looking for a fun event where you can meet your fellows,
> > become even more part of the Free Software community, learn about what
> > is going on and help shape openSUSE and Free Software in general - be
> > there!
> > 
> > 
Travel sponsorship
> > The  > href="http://news.opensuse.org/2011/05/16/opensuse-conference-2011-to-be
> > -creative-and-open/">openSUSE conference "RWXł" takes place in Nuremberg,
> > Germany. That's quite easy to reach from Europe but it happens that
> > the world is slightly bigger than that. We have openSUSE contributors
> > living in India, Taiwan, the US, Brazil, Australia and many other
> > countries around the globe.
> > 
> > The conference team has been looking for a
> > href="http://news.opensuse.org/2011/06/08/opensuse-conference-looking-fo
> > r-sponsors/">sponsors to aid in the travel costs and set up a team to
> > look at incoming requests. We would obviously love to support everyone
> > with their travel and hotel costs, but funds are limited. So this team
> > will decide priorities.
> > 
> > 
So who will be supported?
> > If you're a speaker for the openSUSE conference and can't afford the
> > travel yourself chances are quite good we'll support you. Our google
> > summer of code students are also high on our list, as are contributors
> > who have to travel far and students who wouldn't be able to afford
> > coming otherwise. However, depending on funds and contributions, we will
> > try to accomodate as many people as possible.
> > 
> > So, no matter what your situation is, if you are interested in the
> > openSUSE conference but you can't afford it yourself, apply for support!
> > 
> > 
how
> > To apply for support, you need to make an estimation of your travel
> > costs. Search for a cheap airfare or train trip, look at the hotel
> > options and make a guestimation of the total costs you'll make. Then
> > figure out what you can afford and send the info to the conference team
> > (see below).
> 
> Ask what the conference will make for them... Just costs is hard to
> decide. Ask how support the free software environment, if had a chance
> to be in an openSUSE meeting/conference/people before, ...
> 
> > As a rule, we reimburse 80% of travel and if really needed, 80% of hotel
> > as well. However we can make exceptions when it's really needed and pay
> > up to 100%, or for example 50% if that would suffice.
> 
> Personally I wouldn't mention about how much % we'll reimburse. We can
> ask for the travel estimation costs separately and then we can decide
> like 50% of flight tickets and 100% for hotel... or even better to say
> "we will sponsor until US$1000,00". GUADEC worked that way before... I
> did the same 6 years for Fórum GNOME in Brazil!
> Also say how the reimburse will be make... e.g.  just by bank transfer
> and 20 days after the conference. This is a really important.
> 
> > you can  > href="http://conference.opensuse.org/indico//conferenceDisplay.py?confId
> > =2">register on the website. Until August 1st you can send in such
> > requests for travel support via xxxxx.
> 
> August 1st I think it's a little bit late cause after we will need at
> least 3 days to decide, send the answer and then the sponsored/or not
> will reserve the flight and hotel. Might be more expensive with just a
> month to plan.
> 
> I would open few days for applications like after decided between
> indico or email open in July 15th and close July 25th. The month
> didn't change so the prices are better.
> 
> My 0.02 cents
> 
> Izabel

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Hey, On 11.07.2011 15:22, Jos Poortvliet wrote:

On Monday 11 July 2011 11:55:41 Klaas Freitag wrote:

...

Am Sonntag 10 Juli 2011, 04:09:39 schrieb Izabel Valverde:

...

...

Please all, review the attached announcement. The exact process I don't have clear yet. Should we set up a mail address and let people send requests there? Or could indico help with this?

If we can easily set indico for it would be great otherwise we could make a "osc_sponsorship_committee@opensuse.org" or something like this. By email its not so easy to analyse but after have all applications we can decide by irc the "5" together.

Indico could, but I think it makes more sense to do that on the list for two reasons: 1. if the fields are in Indico, people might click "I need support" by default. If they have to compose an email, its still a low barrier but not sooo "oh, why shouldn't I try..." 2. Asking for sponsoring requires quite some data and people start to line up alternatives etc etc. In Indico that would require a comparable large amount of space and wouldn't be as flexible as mail.

So I recommend (closed) mailinglist.

Agreed. Henne, could you create a closed (but open for external mails) travel_support@opensuse.org ML and subscribe who volunteered up to now: Izabel, yourself, me.

Okay will do. Henne -- Henne Vogelsang, openSUSE. Everybody has a plan, until they get hit. - Mike Tyson -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org For additional commands, e-mail: opensuse-conference+help@opensuse.org