On Thursday 07 February 2013 13:06:55 Stella Rouzi wrote:
On Thu, Feb 7, 2013 at 12:08 PM, Jos Poortvliet <jos@opensuse.org> wrote:
On Wednesday, February 06, 2013 21:59:48 Robert Schweikert wrote:
Hi all,
Shortly after we got the program committee for oSC13 going a couple of months ago Matt started to work on a new web application for registration and proposal submission.
No one was really happy with Indico and other projects appeared not well maintained or would have required major surgery to get the look and feel as well as functionality we were striving for.
The hard work Matt has put into the project is starting to pay off and I am honored to be able to announce the beta testing period of OSEM. OSEM is up and running at https://conference.opensuse.org/osem , please check out the application and take it for a spin.
Note, that any data you enter will be cleared once we go live with the application. The goal is to open registration and proposal submission no later than next week Wednesday. Thus, please test the application and report bugs/issues directly to Matt at matt@incoherent.de
If the calendar selection for the arrival date is not working for you, that is a known issue.
For those that have time, knowledge and interest, you can submit patches to: https://github.com/mbarringer/osem
Some feedback: * Make registering central instead of login. Move login to a corner or something...
I am not sure I understand what you mean but hopefully Matt does.
* Public name - do you mean "nick name"? If so, please just name it that :D Public Name is supposed to be how the person's info is show to the world, not necessarily the actual first/last name.
Also it would make sense to show how the person's info will be shown on the badge, for example I would like my badge to say: Stella Rouzi differentreality (Here maybe affiliation or "Attendee" or "Oraganizer" etc)
Other than that, I guess we should add a nickname box too.
* where is all the other information? Is that yet discussed? We need to have that ready before we let people register... Kostas, Stella and other local people need to tell us some of these (food for example - do we provide that? Then people need to sign up. etc). ** food preference
We still have not decided on the food options, but we have a couple.
There is already a drop down list for that in the registration page, and an input box. INMHO maybe we should just use the input box and the person can write whatever food preference/restriction he/she has.
(These options are in the registration-to-event page. So that the choices are conference-specific. I am clarifying this because I think you only saw the sign-up fields?)
** joining party or not
Isn't that the "social events"? Even though I kind of take this for granted, that attendees will join us in the partys/social events and if they come with their partner, their partner will probably join too.
So, you're going to plan a party where there will be between 50 and 500 people? Good luck finding a location that will give you an estimate of the costs. Having no idea how many people will come makes it really hard to plan things. Your budget depends on it too, but also things like how much stuff you have at the registration table (bags with goodies and such). At oSC we had hundreds of people register the last week - and bags had to be printed at latest 2 weeks before, we didn't have enough geeko's etcetera. If you want to prevent being stuck with a waste of 200 conference bags+content too many you can't over-stock so you need people to register in time. I really recommend to close registration 2 weeks in advance and make very clear that yes, you can register after that, but that means NO food, NO bag and NO party. We'll be a little nicer on the spot but that's what we should communicate. Really, if people can't even be bothered to register, why would WE bother doing so much work for them?
So we will count registered attendees + partners (there is a check box for that "attending with partner").
** what days will you be there
Yes, makes sense to have sth like that to check if all people are interested in attending all days.
Very useful to know for the opening party - again, will there be 30 or 300 people?
** do you use conference hotel or not
that's the affiliated lodging. Again in registration form (not sign up).
ok....
** join mailing list or not
That's for the visitors ML right? Like the option we had last year?
Yes. I understand we legally have to ask them, at least in some countries you have to ask this. So do so. Say something like "we very strongly urge you to register for the visitors mailing list" or so. I advocated last year to have two mailing lists: one for announcements (mandatory sign-up) and one for visitors, but I believe this was considered 'too complicated' so I send mails to individual people via a (very complicated) setup in a special mail client on my laptop. I'd like to suggest having two ml's again...
** etc etc
Looks good, btw, I like the style.
But if these other things we need in registration are not yet discussed we should delay at least until next week Wednesday.
Any other ideas? :)
Pfff, I would have a look at what we had last year if that is still up. This is really worth some thinking. We asked last year why people where coming (what event are you for - LD, SL, oSC, Gentoo). Not relevant now, I think. We could ask country of origin, but that's mostly because I'm curious about that. (where are you from? Greece, Germany, blablabla) I'd also love to hear if they're openSUSE people, users, contributors, or from other distro's and projects by the way ;-) But you really need to sit down and think about the things you're going to organize for the visitors: - how do we do lunch? If we organize something, we MUST know how many people will be there, so we have to ask that. - how do we do dinner? same! - be sure to ask about BOTH parties (registration party and the 'big' party) - ask for disabilities and such we have to make provisions for (don't know how it is in Greece but in many countries the conference is responsible for providing facilities for disabled people. In the US, we'd have to get sign language people for deaf people, for example. That is EXTREMELY expensive so you need to know this). I'm sure there is more, just not things I can think off from here... /J
/Jos
With this, let the testing begin.
Matt, thanks for your hard work it is much appreciated.
Later, Robert