Alan Clark - 9:56 21.03.12 wrote:
On 3/21/2012 at 09:46 AM, Michal Hrusecky <michal@hrusecky.net> wrote: Alan Clark - 9:30 21.03.12 wrote: - there is the biggest local Linux event (LinuxAlt) taking place on 3rd and 4th November in Brno, so we should try not to overlap with them - after CfP we might let people vote on talks and assign places based on number of votes to make sure that we don't need to fit 200 people in small room while big one will have 10 people
Pavol and Michal(s) thank you for visiting the site. The place looks fun. Based on your report it sounds like the Zahrada is the place for osc12.
* Can we make this location work?
- Yes. The best days (1-4) would be Friday-Monday.
From the RFP, Zahrada said they were available October 21 - 28 and November 12 -18. Those dates don't give us a Friday-Monday combination. Based on that I'd like to suggest that we pick the week of October 21-28. And target the following days for the conference: Wednesday October 24: Conference Setup (do we need more than one day for setup?) Thursday October 25: Conference Begins! Friday October 26: Conference Saturday October 27: Conference Last Day Sunday October 28: Teardown and cleanup
While we spoke to the lady responsible for renting the venue, she suggested that it would be easier for them Friday - Monday, because otherwise they would need to cancel/work around weekly events they have there. I think it would be better even for us as we will have full conference day on Sunday when more people can come. So it might be worth asking them. And on Thursday there will be more people coming through the center for other events. Friday should be calmer and Monday morning as well. She also gave us her business card, so we can try to contact her and clarify. Cool - That's why an onsite is so valuable.
So are you suggesting: Thursday October 25th setup (Could we setup on a Thursday without interrupt their weekly events?)
Depends on what we need and what events they will have, but I think it is manageable. We wouldn't need that much (tables, chairs are already there), we will need to prepare computers, recording equipment, posters and a lot of stuff that we actually need just to dump there to be ready to be distributed. So I think/hope that it wouldn't take a whole day, we can came in the afternoon and start with rooms they don't have use for and finish during the evening/night when there will be nothing around.
Friday October 26th Conference begins! Saturday Conference Sunday Conference last day Monday - Teardown
Yes, that's what I would try to go for. I think it should be mutually beneficial.
AlanClark
Everyone: Please check for conflicts with other open source events.
If everyone agrees I'll have Michael go ahead with the contract with Zahrada. (Movenpick is pushing for an answer from us. I'll have Michael tell them that we won't be choosing their site)
-- Michal Hrusecky <Michal@Hrusecky.net> -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org