On May 15, 13 16:08:43 +0300, differentreality wrote:

On Wed, May 15, 2013 at 3:02 PM, Robert Schweikert wrote:

...

On 05/15/2013 07:50 AM, Stella Rouzi (differentreality) wrote:

...

Should we communicate during proposal acceptances that the speaker, by confirming, agrees to be video recorded?

Implicit agreement (especially if there is no alternative offered) is not good from a legal perspective. I'd rather ask for an explicit approval on the form. A quick draft: = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Please checkmark below [ ] I agree to be photographed or video taped (including public live transmission) while I am speaker or audience. I'll approach photographers or the video team if needed. [ ] Recordings, photos and other content I contribute can be redistributed under CC-BY-SA-3.0 [http://creativecommons.org/licenses/by-sa/3.0/] or compatible licenses. [ ] I have an issue with that. Please contact me. Details: ___________________________________ = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Submissions that checkmark none of the above, are rejected. Submissions that do *not* checkmark the second, or do checkmark the third item are contacted before acceptance. cheers, JW-

We need to provision for the photographs taken throughout the conference (not just talks), the video recording of talks/workshops etc and the live streaming (of talks and possibly of the lobby too, thus mentioning below "live streaming of the venue").

Native or more fluent english speakers could help phrase this correctly.

I am thinking something along these lines:

During the conference there will be live streaming of the venue, lots of photographs and video recording of presentations (talks/workshops etc). Please note that by confirming your proposal you agree to be part of them.

And it should go right after the "... and to get going on your session material" in the acceptance email.

This is how the acceptance email looks like now:

Hi {name},

we are very happy to inform you that your session proposal

"{eventtitle}"

has been accepted for {conference}. Congratulations! Now it's your turn to confirm the session.

{proposalslink}

and to get going on your session material. If you're looking for guidelines on great sessions check out our tips and tricks!

https://en.opensuse.org/openSUSE:Conference_speaker_guidelines#Tips_and_tric...

We are looking forward to hear from you soon. Have fun,

Your {conference} team.

Now for the registrations, we could put sth up in the registration page itself or in the 'successful registration' email: PS. Please note that throughout the conference there will be live streaming of the venue and lots of photographs taken. By joining us, you agree to be present in them.

And for those interested the relevant task in trello is https://trello.com/card/inform-speakers-and-attendees-about-video-recording-... -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

-- o \ Juergen Weigert paint it green! __/ _=======.=======_ <V> | jw@suse.de back to ascii! __/ _---|____________\/ \ | 0911 74053-508 say #263A!__/ (____/ /\ (/) | _____________________________/ _/ \_ vim:set sw=2 wm=8 SUSE LINUX Products GmbH, GF: Jeff Hawn, J.Guild, F.Imendoerffer, HRB 16746 (AG Nuernberg), Maxfeldstrasse 5, 90409 Nuernberg, Germany SuSE. Supporting Linux since 1992. ☺ -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

On Wed, May 15, 2013 at 5:03 PM, Ciaran Farrell wrote:

On Wed, 2013-05-15 at 15:44 +0200, Juergen Weigert wrote:

...

On May 15, 13 16:08:43 +0300, differentreality wrote:

...

On Wed, May 15, 2013 at 3:02 PM, Robert Schweikert wrote:

...

On 05/15/2013 07:50 AM, Stella Rouzi (differentreality) wrote:

...

Should we communicate during proposal acceptances that the speaker, by confirming, agrees to be video recorded?

Implicit agreement (especially if there is no alternative offered) is not good from a legal perspective. I'd rather ask for an explicit approval on the form. A quick draft:

OK, that makes sense too.

...

= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Please checkmark below

[ ] I agree to be photographed or video taped (including public live transmission) while I am speaker or audience. I'll approach photographers or the video team if needed.

You'll probably need to reserve rights to store the video (possibly in another jurisdiction?) and to perform that stored video publicly (not necessarily just the live stream).

...

[ ] Recordings, photos and other content I contribute can be redistributed under CC-BY-SA-3.0 [http://creativecommons.org/licenses/by-sa/3.0/] or compatible licenses.

I'd leave out the "or compatible licenses" bit as it allows discussion on what a compatible license is (well, except for maybe expressly compatible licenses like GFDL-1.3 and even at that there is a limitation on what can be licensed under CC-BY-SA).

...

[ ] I have an issue with that. Please contact me. Details: ___________________________________

= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Submissions that checkmark none of the above, are rejected. Submissions that do *not* checkmark the second, or do checkmark the third item are contacted before acceptance.

I like the idea of the checkbox. However I am not sure I like the option of disagreement. In the essence that when you join such a conference you should expect at the very least that people will be taking photos. Video recordings and live streaming is what everybody wants from such a conference. And it's a bit problematic if a speaker does not want to be recorded, last year's organization can offer more details on that, since there was an incident. I mean if you don't want to be recorded/live streamed/photographed, maybe this isn't the kind of events you should join and talk to? Is it just me that feels that way? Because I would love to see the video of a workshop that I really enjoyed or of a talk that I missed.

...

cheers, JW-

...

We need to provision for the photographs taken throughout the conference (not just talks), the video recording of talks/workshops etc and the live streaming (of talks and possibly of the lobby too, thus mentioning below "live streaming of the venue").

Native or more fluent english speakers could help phrase this correctly.

I am thinking something along these lines:

During the conference there will be live streaming of the venue, lots of photographs and video recording of presentations (talks/workshops etc). Please note that by confirming your proposal you agree to be part of them.

And it should go right after the "... and to get going on your session material" in the acceptance email.

This is how the acceptance email looks like now:

Hi {name},

we are very happy to inform you that your session proposal

"{eventtitle}"

has been accepted for {conference}. Congratulations! Now it's your turn to confirm the session.

{proposalslink}

and to get going on your session material. If you're looking for guidelines on great sessions check out our tips and tricks!

https://en.opensuse.org/openSUSE:Conference_speaker_guidelines#Tips_and_tric...

We are looking forward to hear from you soon. Have fun,

Your {conference} team.

Now for the registrations, we could put sth up in the registration page itself or in the 'successful registration' email: PS. Please note that throughout the conference there will be live streaming of the venue and lots of photographs taken. By joining us, you agree to be present in them.

And for those interested the relevant task in trello is https://trello.com/card/inform-speakers-and-attendees-about-video-recording-... -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

-- Ciaran Farrell, Attorney at Law SUSE Linux Products GmbH, Maxfeldstr. 5, 90409 Nuremberg, DE GF: Jeff Hawn, Jennifer Guild, Felix Imendoerffer, HRB 16746 (AG Nuremberg)

And it's great that we can get some advice from a person that actually deals with legal stuff as his real job :) Maybe we can find a nice solution once and for all. -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

On Wed, May 15, 2013 at 5:39 PM, Juergen Weigert wrote:

On May 15, 13 17:15:26 +0300, differentreality wrote:

...

...

...

= = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = Submissions that checkmark none of the above, are rejected. Submissions that do *not* checkmark the second, or do checkmark the third item are contacted before acceptance.

I like the idea of the checkbox.

However I am not sure I like the option of disagreement.

We can reassure implicit agreement again at the front door. This is what we regularly use here in Nuremberg: https://en.opensuse.org/openSUSE:Video_Recording/Notice_Template

This weakens the '[x] I have an issue' checkmark, as we can alway argue: "... but you went by that notice, so the issue cannot be that serious."

...

In the essence that when you join such a conference you should expect at the very least that people will be taking photos. Video recordings and live streaming is what everybody wants from such a conference. And it's a bit problematic if a speaker does not want to be recorded, last year's organization can offer more details on that, since there was an incident.

I wholeheartedly agree with your feelings and expectations. But this is about the case we get into a conflict. A code of conduct is very similar in nature. 99% of all people would call ist redundant and feel no need to have strict rules. But it suddenly becomes an important tool when we get into an issue.

I'd be happy to deal with speakers that do not want to be recorded. If nothing can be done, we have no problem to switch off the cameras.

...

I mean if you don't want to be recorded/live streamed/photographed, maybe this isn't the kind of events you should join and talk to?

True. I don't expect that in general. But strange things happen.

Example: A 'junior' speaker ventures into a controversial subject and spots stronly opinionated (or 'senior') people in the audience. He asks us to only record the talk, but not the discussion. Fair?

Fair... But still part of the whole conference experience as far as I am concerned.

cheers, JW-

-- o \ Juergen Weigert paint it green! __/ _=======.=======_ <V> | jw@suse.de back to ascii! __/ _---|____________\/ \ | 0911 74053-508 say #263A!__/ (____/ /\ (/) | _____________________________/ _/ \_ vim:set sw=2 wm=8 SUSE LINUX Products GmbH, GF: Jeff Hawn, J.Guild, F.Imendoerffer, HRB 16746 (AG Nuernberg), Maxfeldstrasse 5, 90409 Nuernberg, Germany

SuSE. Supporting Linux since 1992. ☺

So final idea is: 1. TEXT - Add the following checkboxes in proposal submission: [ ] I agree to be photographed or video taped while I am speaker or audience. I acknowledge that the material is intended for upload to public redistribution platforms, live and on demand. [ ] Recordings, photos and other content I contribute can be redistributed under CC-BY-SA-3.0 [http://creativecommons.org/licenses/by-sa/3.0/]. [ ] I have an issue with that. Please contact me. Details: ___________________________________ Juergen, Ciaran Farrell can you please confirm? 2. IMPLEMENTATION - The checkboxes can be present either in submission proposal page or in the attendee registration page. In the first case, this probably means those checkboxes must be disabled at some point after acceptance (assuming something is checked - or if not checked, they must be checked and only after speaker can confirm). What's an easy and fast way to implement this? Because we don't have much time, if we put this in the proposal submission page we needed it done like yesterday, since we will start acceptances/rejections of proposals ASAP. Does it make sense to put it in the registration page? -It's more difficult for Program Committee to follow-up. A speaker can easily not be registered at the conference when submits a proposal or until his/her talk proposal is accepted. - But we kind of need the same in the registration page anyway for attendees. But for attendees it is difficult to track whomever doesn't like to be recorded or whatever. Would it sound ok, legally, to write at the third checkbox "I have an issue with that, I will make sure I avoid cameras" or sth? 3. If first checkbox gets checked, the second one perhaps should be required to be checked as well? (Or what they allow us to video record them, just not share this recording with anyone?) -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org