On 03/21/2012 02:02 PM, Andreas Jaeger wrote:

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TL;DR Zahrada is a nice venue and we think it can satisfy our needs. The only problematic part is accomodation.

Sorry for being not specific enough. By problematic I meant that accomodation is not directly in the same building as the conference when opposed to other options. Nothing more ... :) -- Best Regards / S pozdravom, Pavol RUSNAK SUSE LINUX, s.r.o openSUSE Boosters Team Lihovarska 1060/12 PGP 0xA6917144 19000 Praha 9 prusnak[at]opensuse.org Czech Republic -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

On Mar 21, 12 13:55:17 +0100, Pavol Rusnak wrote:

Hi all!

Interior photos: http://www.kczahrada.cz/page/pronajmy Exterior photos: http://imgur.com/a/MGaLO

Looks good!

* How much do we have to prepare in terms of moving things around, setting up sound for the talks, AV equipment?

There are projector and screens available in 3 rooms. The largest room is equipped with speakers and microphone. Whiteboards are available in some of the other rooms.

Jos asked me to prepare video recording equipment for 3 rooms or more. I am happy to do this. When it comes down to details planning with speakers and microphones, I'd like to be in the loop. Finding good routes for audio/video cables, places for cameras, etc... Video recording would also need 2-3 volunteers per room, working in shifts of 2 hours or similar. Thus a long list of volunteers who want to extend their technical video/audio skills (or want to give something back to the crowd) is obvioulsy needed too. :-) cheers, JW- -- o \ Juergen Weigert paint it green! __/ _=======.=======_ <V> | jw@suse.de back to ascii! __/ _---|____________\/ \ | 0911 74053-508 say #263A!__/ (____/ /\ (/) | _____________________________/ _/ \_ vim:set sw=2 wm=8 SUSE LINUX Products GmbH, GF: Jeff Hawn, J.Guild, F.Imendoerffer, HRB 16746 (AG Nuernberg), Maxfeldstrasse 5, 90409 Nuernberg, Germany SuSE. Supporting Linux since 1992. ☺ -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Le 04/04/2012 18:23, Kostas Koudaras a écrit :

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Video recording would also need 2-3 volunteers per room, working in

I also would like to make a video web journal, that is making interviews, small abstracts of meetings... I have the video harware (camcorder...) I need a serious computer with avidemux, kdenlive... to edit the videos (my netbook is not really able to do this), but even more I need help. I woulds like to have *2* people to help. I'm mostly capable on technical part (managing the camcorder...), so I would like to have * 1 "reporter" to drive the interview and be seen on screen with the host * 1 perchman to hold the mike I also think It would be nice to beging OSC12-direct asap with interviews of people working already on the organisation. We could manage sharing small videos (I will give instructions to the people interviewed, modern smartphone can be used, or simply webcam) and begin right now volunteers?? thanks jdd NB to be shared on other lists soon if you agree -- http://www.dodin.net -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

jdd - 15:15 21.03.12 wrote:

Le 21/03/2012 13:55, Pavol Rusnak a écrit :

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- dormitories are close by (cca 500m) for cheap accomodation (150 people max, prices up to 20EUR) http://www.ubytovaniprovsechny.cz/cenik/cenik-hotel---skupiny/ or http://hotel.vse.cz/cenik/cenik-2012/ (different school, same location)

students parts are not available at the time (november) - weather may be hard

Student parts of dormitory will not be available, but according to the website there is accommodation for 150 people available at hotel part of dormitory, that is why I wrote 150 people top. During summer we could get more. But capacity might vary, some places might be taken, some people might not be willing to share a room and might want to have room for themselves reducing capacity even more. Important part is that there is possibility to put some people with limited budget in there and they'll have it really close to the venue.

do not use Euros, what is the current strret change?

25CZK ~ 1EUR, using Euros makes it easier for people to get rough idea about costs ;-)

Fancy but not that large

thanks jdd

-- Michal Hrusecky -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Alan Clark - 9:30 21.03.12 wrote:

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- there is the biggest local Linux event (LinuxAlt) taking place on 3rd and 4th November in Brno, so we should try not to overlap with them - after CfP we might let people vote on talks and assign places based on number of votes to make sure that we don't need to fit 200 people in small room while big one will have 10 people

Pavol and Michal(s) thank you for visiting the site. The place looks fun. Based on your report it sounds like the Zahrada is the place for osc12.

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* Can we make this location work?

- Yes. The best days (1-4) would be Friday-Monday.

From the RFP, Zahrada said they were available October 21 - 28 and November 12 -18. Those dates don't give us a Friday-Monday combination. Based on that I'd like to suggest that we pick the week of October 21-28. And target the following days for the conference: Wednesday October 24: Conference Setup (do we need more than one day for setup?) Thursday October 25: Conference Begins! Friday October 26: Conference Saturday October 27: Conference Last Day Sunday October 28: Teardown and cleanup

While we spoke to the lady responsible for renting the venue, she suggested that it would be easier for them Friday - Monday, because otherwise they would need to cancel/work around weekly events they have there. I think it would be better even for us as we will have full conference day on Sunday when more people can come. So it might be worth asking them. And on Thursday there will be more people coming through the center for other events. Friday should be calmer and Monday morning as well. She also gave us her business card, so we can try to contact her and clarify.

Everyone: Please check for conflicts with other open source events.

If everyone agrees I'll have Michael go ahead with the contract with Zahrada. (Movenpick is pushing for an answer from us. I'll have Michael tell them that we won't be choosing their site)

-- Michal Hrusecky -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Alan Clark - 9:56 21.03.12 wrote:

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On 3/21/2012 at 09:46 AM, Michal Hrusecky wrote: Alan Clark - 9:30 21.03.12 wrote: - there is the biggest local Linux event (LinuxAlt) taking place on 3rd and 4th November in Brno, so we should try not to overlap with them - after CfP we might let people vote on talks and assign places based on number of votes to make sure that we don't need to fit 200 people in small room while big one will have 10 people

Pavol and Michal(s) thank you for visiting the site. The place looks fun. Based on your report it sounds like the Zahrada is the place for osc12.

...

* Can we make this location work?

- Yes. The best days (1-4) would be Friday-Monday.

From the RFP, Zahrada said they were available October 21 - 28 and November 12 -18. Those dates don't give us a Friday-Monday combination. Based on that I'd like to suggest that we pick the week of October 21-28. And target the following days for the conference: Wednesday October 24: Conference Setup (do we need more than one day for setup?) Thursday October 25: Conference Begins! Friday October 26: Conference Saturday October 27: Conference Last Day Sunday October 28: Teardown and cleanup

While we spoke to the lady responsible for renting the venue, she suggested that it would be easier for them Friday - Monday, because otherwise they would need to cancel/work around weekly events they have there. I think it would be better even for us as we will have full conference day on Sunday when more people can come. So it might be worth asking them. And on Thursday there will be more people coming through the center for other events. Friday should be calmer and Monday morning as well. She also gave us her business card, so we can try to contact her and clarify. Cool - That's why an onsite is so valuable.

So are you suggesting: Thursday October 25th setup (Could we setup on a Thursday without interrupt their weekly events?)

Depends on what we need and what events they will have, but I think it is manageable. We wouldn't need that much (tables, chairs are already there), we will need to prepare computers, recording equipment, posters and a lot of stuff that we actually need just to dump there to be ready to be distributed. So I think/hope that it wouldn't take a whole day, we can came in the afternoon and start with rooms they don't have use for and finish during the evening/night when there will be nothing around.

Friday October 26th Conference begins! Saturday Conference Sunday Conference last day Monday - Teardown

Yes, that's what I would try to go for. I think it should be mutually beneficial.

AlanClark

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Everyone: Please check for conflicts with other open source events.

If everyone agrees I'll have Michael go ahead with the contract with Zahrada. (Movenpick is pushing for an answer from us. I'll have Michael tell them that we won't be choosing their site)

-- Michal Hrusecky -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

2012/3/21 Pavol Rusnak

On 21/03/12 16:56, Alan Clark wrote:

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Cool - That's why an onsite is so valuable.

So are you suggesting: Thursday October 25th setup (Could we setup on a Thursday without interrupt their weekly events?) Friday October 26th Conference begins! Saturday Conference Sunday Conference last day Monday - Teardown

Yes, Friday-Monday is the best setup for their needs. If there are no objections I'll call Ms. Polcarova from KC Zahrada that we are interested in the venue during these dates and tell her Michael will follow shortly.

-- Best Regards / S pozdravom,

Pavol RUSNAK                                       SUSE LINUX, s.r.o openSUSE Boosters Team                            Lihovarska 1060/12 PGP 0xA6917144                                         19000 Praha 9 prusnak[at]opensuse.org                               Czech Republic -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Hi, Around these dates will happen: T-dose - http://www.t-dose.org/ - October 27 and 28 LinuxCon Europe - https://events.linuxfoundation.org/events/linuxcon-europe - November 5 - 7 Maybe the weekend in between?  Also we can look for their sponsors ;) Just a Thought, Izabel -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

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On 3/21/2012 at 06:20 PM, Pavol Rusnak wrote: On 21/03/12 16:56, Alan Clark wrote: Cool - That's why an onsite is so valuable.

So are you suggesting: Thursday October 25th setup (Could we setup on a Thursday without interrupt their weekly events?) Friday October 26th Conference begins! Saturday Conference Sunday Conference last day Monday - Teardown

Yes, Friday-Monday is the best setup for their needs. If there are no objections I'll call Ms. Polcarova from KC Zahrada that we are interested in the venue during these dates and tell her Michael will follow shortly.

Pavol, Do you know if the cafeteria is a separate owner? Network, do we simply need to bring our APs? Or sign up for additional service through Zahrada? Michael is advising that we figure out the all expenses that will be paid to Zahrada before we sign with them. Which means food, network. Anything else? AlanClark -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Hey, On 22.03.2012 09:54, Pavol Rusnak wrote:

On 22/03/12 04:30, Alan Clark wrote:

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Do you know if the cafeteria is a separate owner?

I think so. But they cooperate very closely with KC Zahrada. I'll ask for estimate calculation. What exactly should I ask for except coffee breaks and beverages? Lunch for 200 people for every day of the conference?

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Network, do we simply need to bring our APs? Or sign up for additional service through Zahrada? Michael is advising that we figure out the all expenses that will be paid to Zahrada before we sign with them. Which means food, network. Anything else?

We were told they have pretty decent connection coming to the venue, so the only problem is in number of APs. So just bringing our own should IMO work.

Please get some facts out of them and then talk to Deckel. He's the expert :-) Henne -- Henne Vogelsang, openSUSE http://www.hennevogel.de Everybody has a plan, until they get hit. - Mike Tyson -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Hi Dne Thu, 22 Mar 2012 14:27:36 +0100 (CET) Michael Matz napsal(a):

Hotels and conference places have notoriously different definitions of "pretty decent connection" from us. You'll want to get some more definitive answer as to what connection they have.

I just got an opinion from my friend who is organizing event in this place every year that the connectivity is probably not as decent as ~250 geeks would expect, though he has no exact numbers... -- Michal Čihař | SUSE L3 Support, Prague -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

On 03/22/2012 04:54 AM, Pavol Rusnak wrote:

On 22/03/12 04:30, Alan Clark wrote:

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Do you know if the cafeteria is a separate owner?

I think so. But they cooperate very closely with KC Zahrada. I'll ask for estimate calculation. What exactly should I ask for except coffee breaks and beverages? Lunch for 200 people for every day of the conference?

We do not want to provide lunch for attendees, thus getting an estimate for lunch is, IMHO not what we are after. I think you need to convince them to be open for lunch during the conference on the weekend, if they are usually closed. Maybe we would have to guarantee a minimum of lunch guests and we could possibly pick up the tab if fewer than the minimum number of patrons go to lunch there. The other option appears to get lunch from them and then collect lunch money at registration. Robert -- Robert Schweikert MAY THE SOURCE BE WITH YOU SUSE-IBM Software Integration Center LINUX Tech Lead rjschwei@suse.com rschweik@ca.ibm.com 781-464-8147 -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

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On 3/22/2012 at 02:54 AM, Pavol Rusnak wrote: On 22/03/12 04:30, Alan Clark wrote: Do you know if the cafeteria is a separate owner?

I think so. But they cooperate very closely with KC Zahrada. I'll ask for estimate calculation. What exactly should I ask for except coffee breaks and beverages? Lunch for 200 people for every day of the conference?

Some questions come to mind: Will the food places at the shopping mall be open on Sunday? Gaging the amount of food needed for a conference is always tricky. Let's assume that 1) Many will get breakfast through their hotel 2) The KC Zahrada will supply coffee, tea, reasonable priced drinks and snacks for attendee purchase 3) SUSE Brau - will the Zahrada cafeteria be willing to handle the sale of SUSE Brau? 4) Attendees will purchase their own lunch. How many can the cafeteria handle? Do we need to stagger the program to spread out the cafeteria load? 5) We should plan that the conference will host and pay for 1 evening party, including the food. I would suggest the Saturday evening and estimate food for 200 people. Would the cafeteria want to handle this? What are the cafeteria's hours of operation? AlanClark -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

On Wednesday 28 of March 2012 09:06EN, Michal Čihař wrote:

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Will the food places at the shopping mall be open on Sunday?

Yes, they are open daily 10-22 (shops 9-21, hypermarket 7-22). There are also some restaurants and fast foods around (though I've not been to most of them to give any reference).

Don't forget we are talking about October 28 which is a national holiday. But I assume most shopping malls will be open even anyway. Michal Kubeček -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Le 28/03/2012 12:30, Pavol Rusnak a écrit :

On 28/03/12 00:15, Alan Clark wrote:

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3) SUSE Brau - will the Zahrada cafeteria be willing to handle the sale of SUSE Brau?

That we haven't discussed yet, but I think there will be no problem to arrange that.

and don't forget czech brau is one of the world best :-)) I went there when I was student (1967 :-(): http://dodin.org/piwigo/index.php?/category/210/start-30 jdd -- http://www.dodin.net -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

Hi Dne Tue, 27 Mar 2012 14:00:54 +0200 Jos Poortvliet napsal(a):

On Thursday 22 March 2012 01:20:29 Pavol Rusnak wrote:

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On 21/03/12 16:56, Alan Clark wrote:

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Cool - That's why an onsite is so valuable.

So are you suggesting: Thursday October 25th setup (Could we setup on a Thursday without interrupt their weekly events?) Friday October 26th Conference begins! Saturday Conference Sunday Conference last day Monday - Teardown

Yes, Friday-Monday is the best setup for their needs. If there are no objections I'll call Ms. Polcarova from KC Zahrada that we are interested in the venue during these dates and tell her Michael will follo shortly.

Please do so, let's finalize these dates. I think they're good. The fact that T-Dose is at the same time is rather good - they must've done their homework (I hope) to ensure there's nothing big in that weekend :D

Just yesterday there was an announcement for PostgreSQL Conference Europe, which will be help October 23-26 in Prague, see http://2012.pgconf.eu/. As there is just one day overlap I don't think this is a big issue, but rather a good thing. -- Michal Čihař | SUSE L3 Support, Prague -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org

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On 3/21/2012 at 06:55 AM, Pavol Rusnak wrote: Hi all!

Two Michals and I visited KC Zahrada today. Answers to Jos questions together with our insights are below.

TL;DR Zahrada is a nice venue and we think it can satisfy our needs. The only problematic part is accomodation.

Interior photos: http://www.kczahrada.cz/page/pronajmy

Exterior photos: http://imgur.com/a/MGaLO

----8<--------8<--------8<--------8<--------8<--------8<----

* Can we make this location work?

- Yes. The best days (1-4) would be Friday-Monday.

* The large room, can that hold 250 if we're a bit flexible?

- Yes, 250 is OK

* The second-largest room (95m2) can that hold say 60-80 ppl if needed?

- 60 people is OK, but 80 is probably too much. 40-50 would be optimal, but there are two such rooms (can't be merged together, thought)

* What about lunch, can we do that you think?

- There is an art studio upstairs that can serve as lunch area. Also during the weekend and partially during Friday and Monday we could have extra tables in the lobby.

* Can we supply our own drinks and such, do a bbq at night? * Can they recommend catering?

- There is a cafeteria inside of the place. Zahrada owners would like us to negotiate with the cafeteria on drinks and food supply. Covering big demand shouldn't be an issue. Arranging own catering is not preferred. Barbecue in garden is okay, though it might be quite cold for this in the time the conference will be held.

* That heated tent, is that really gonna work?

- That could work, but would be probably quite expensive. We think having a lunch in the art studio is a better option.

* How much do we have to prepare in terms of moving things around, setting up sound for the talks, AV equipment?

There are projector and screens available in 3 rooms. The largest room is equipped with speakers and microphone. Whiteboards are available in some of the other rooms. Apart from art studio all rooms have white wall somewhere in the worst case. We might want to add our own wireless APs to have better coverage (there is wireless in the venue, but most probably won't handle 250 people). There is a big plasma TV screen in the lobby where we can have the schedule and/or arrows pointing to the rooms.

* How close is dinner food, hotels, transport... give an impression of the place!

- 100m from the venue there are Lidl (grocery store), restaurant (nothing really fancy or very big, but it has traditional Czech cuisine and a bowling bar) - 700m from the venue is an underground station (walking distance) - 700m from the venue (at underground station) is a huge shopping mall with a food court

- dormitories are close by (cca 500m) for cheap accomodation (150 people max, prices up to 20EUR) http://www.ubytovaniprovsechny.cz/cenik/cenik-hotel---skupiny/ or http://hotel.vse.cz/cenik/cenik-2012/ (different school, same location)

- for the usual hotel accomodation there are two options: http://en.tophotel.cz/ and http://www.eurohotel-prague.com/ (both are 2/2,5 km from the venue - 2/4 stops by bus)

* Random notes - we cannot stick posters to the wall with tape (standing posters are OK) - on Friday and Monday there might be some children going through the lobby to take their piano lessons - there is the biggest local Linux event (LinuxAlt) taking place on 3rd and 4th November in Brno, so we should try not to overlap with them - after CfP we might let people vote on talks and assign places based on number of votes to make sure that we don't need to fit 200 people in small room while big one will have 10 people

I tried to capture the actions from your email and transfered them to the Conference wiki todo page: http://en.opensuse.org/openSUSE:Conference_todo_list Much more to add, but your notes gives us a start. AlanClark -- To unsubscribe, e-mail: opensuse-conference+unsubscribe@opensuse.org To contact the owner, e-mail: opensuse-conference+owner@opensuse.org